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POLICIES

Last Updated on December 30, 2024

PRIVACY

Welcome to Opus 1 Foundation’s (the “Foundation,” “us,” “we,” “our”) Privacy Policy (the “Policy”). In this Policy, we explain what personal data we collect, how we use and protect your personal data, with whom we may share it, and the rights that you may have in connection with it. This Policy is incorporated into our Website Terms & Conditions. This Policy applies to personal data we collect, including through our website (the “Website”), other websites we operate, our events and programs registrations, mobile applications, online portals, surveys, job applications, applications, and any other point of collection (collectively, the “sites”). In addition to applicable laws, additional policies disclosed to you at the time of collection may also apply (e.g., in connection with a specific event or program). By using our sites and/or by providing personal data to us (by any means, whether directly to us when applying for employment, grants or fellowships, attending events or programs, on our website, or in any other interaction with the Foundation), you consent to our use of the personal data in accordance with this Policy.

By visiting our Website, you are accepting the practices described in our Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use the Website.

How to contact us

If you have any questions about this Policy or if you have a disability that prevents you from accessing this Policy electronically in this format and require it to be provided in an alternate format (e.g., audio, large print), you may contact us by sending an e-mail to contact@opus1foundation.org.

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Subject to requirements under applicable laws, you may also contact us with questions about your personal data handled by us at contact@opus1foundation.org with PRIVACY INQUIRY in the subject line.

Data we collect

We collect personal data from you when you voluntarily provide it to us, and when you visit our sites, certain information is automatically collected from you (subject to applicable consent requirements). We collect personal data that you provide to us in various ways including online, via one of our Workday portals, by telephone, and offline, including when you visit our facilities in person as a guest of Opus 1 Foundation. The types of personal data we may collect from you are described below.

Data you provide directly to us

Contacting Us – When you contact us via phone, email or in person, for any reason including when you: submit a job inquiry; interact with us regarding applications, programs, activities or events; participate in surveys, panels or research; register for and participate in our programs, activities, initiatives and events; interact with our sites; or in conjunction with any other place where you knowingly volunteer information to us, we may collect the following types of data from you:

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  • Name, address, date of birth, email address and telephone number;

  • Organization name, address, email address and telephone number;

  • Survey responses;

  • Demographic information

  • Preferences, information about a disability or requests for accommodations to the extent disclosed to us; and

  • Other information or content that you may choose to provide. 

 

Website Visits – When you visit the Website, or sign up for our email newsletter via the Website, we may collect the following types of data from you:

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  • Name and email address; and

  • Any other information that you may choose to provide.

 

Employment Applicants – If you apply for a position with the Foundation you may be asked to create an account on our Workday portal and we may collect the following types of data during the application process:

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  • Name, address, email address, and telephone number;

  • Resume, work history, work authorization status, education, skills, professional licenses, permits or certifications and references;

  • Optional demographic information, such as gender identity, race/ethnicity, sexual orientation, religious affiliations; and

  • Any other information you choose to provide during the application process.

 

If we offer you employment, you may be required to complete a background check and other screenings prior to beginning work, as permitted or required by applicable law.

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Suppliers – If you are a third-party who provides products or services to the Foundation you may be asked to create an account on our Workday supplier portal and we may collect the following types of information from you:

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  • For individual suppliers: name, address, email address, telephone number, citizenship information, visa information, W-9, tax identification numbers, bank account information for payments.

  • For organizations that are suppliers: organization name, address, email address and telephone number, W-9, tax identification numbers and bank account information for payments; and

  • Other information that you may choose to provide. 

How we use the data collected

We may use the personal data you provide us:

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  • To send email newsletters

  • To administer or run programs, events, or activities

  • To disburse supplier payments

  • To respond to your inquiries and/or requests

  • To improve our programs and operations

  • For compliance, fraud monitoring, and security

  • To provide you with information relevant to our programs or activities that may interest you or your organization

  • To process your employment application, including assessing your qualifications for a job, conducting reference checks, communicating with you about your application, and conducting background checks if we offer you a position, as permitted or required by applicable law

  • To send you information regarding changes to our terms and policies

  • For other purposes disclosed at the time of collection or otherwise compatible with our charitable purposes and applicable law

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We may use data that we collect automatically from our sites:

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  • To administer, maintain and improve our sites;

  • To understand how you found out about us and what services and products may interest you so we can improve our products and services and deliver to you the type of content, features and promotions that you are most relevant to you;

  • To understand the demographics of our site visitors;

  • To perform data traffic, e-commerce and other trend analyses; and

  • For fraud monitoring and prevention and other security purposes.

 

We may combine this information with data we receive from publicly available sources.

 

Additionally, we may use your information as we believe to be necessary or allowed: (a) under applicable law; (b) to comply with legal process and our legal obligations; (c) to respond to requests or requirements from public, law and government authorities (including national security and law enforcement requirements) and private parties; (d) to enforce our terms and conditions; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of you or others; (g) to allow us to pursue available remedies or limit the damages that we may sustain; (h) to prevent or stop activity we may consider to be, or to pose a risk of being, illegal, unethical, or legally actionable activity; and/or (i) other legitimate purposes such as conducting investigations or responding to governmental or other regulatory requests for information or investigations and for dispute management purposes.

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It is always your choice whether to provide your personal data. However, some personal data must be provided to participate in certain programs, activities, or events (such as to sign up for a newsletter, apply for a job, or register to participate in one of our events), so the decision not to provide information might limit or eliminate such functions of our sites or your ability to participate in such programs, activities, or events. Please do not disclose more personal data than is requested.

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To the extent required by applicable laws, we will seek your separate consent for collecting and processing your sensitive personal data. “Sensitive personal data” has different definitions under applicable law, but in general includes, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation, social security number, driver’s license, or other government issued identification number, financial account, including credit card information.

 

Please do not provide the organization any sensitive personal data unless specifically requested and necessary for your interactions with the organization.

Sharing your data

We do not sell your personal data. However, we may share your personal data in the following circumstances:

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  • Within Opus 1 Foundation: We may share your personal data within Opus 1 Foundation. A list of our global presence and operations can be found at opus1foundation.org.

  • Our vendors and service providers: We work with a variety of vendors and service providers who assist with our administrative, operational, and logistical activities, such as maintaining our sites, managing communications, processing payments, and facilitating programs or events. We require these companies to use your information only as necessary to provide the applicable services to us.

  • Organizational and funding partners, co-sponsors, and collaborators: We may occasionally share your personal data with our organizational partners, funding partners, or co-sponsors of our programs, activities, and events. Although our treatment of your personal information is governed by this Policy, our partners’ treatment of your personal information will be governed by their own privacy practices.

  • Legal requirements: We may disclose your personal data if we reasonably believe it is required by law, subpoena, or other legal processes, including to meet national security or law enforcement requirements, as well as to honor user access rights, where applicable.

  • Protection of rights: We may transfer personal information to protect our rights, privacy, safety, or property, including that of our employees, contractors, and agents, when required or permitted by law.

  • At your request: We may transfer information to a third party if you request us to do so.

  • Fraud detection: We may disclose your information when we believe it is necessary to investigate fraud or other illicit activities in good faith.

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Links to third-party sites

As a convenience to you, the sites may contain links to other websites or link with other platforms. Opus 1 Foundation does not control these third-party sites and is not responsible for their privacy practices or content. Unless this Policy is expressly noted as controlling (e.g., our Workday portals), you should refer to the privacy statements of such third-party sites to find out how they collect and use your information.

Social Media

We maintain a social media presence, such as a Facebook page, an Instagram page and a LinkedIn page. You can interact with us through social media, such as by posting content, sharing material from our sites, and using our social media plug-ins. When you interact with us using social media, we may receive information such as your user ID, your profile picture, photos you post, and similar information, which is often determined by your privacy settings at social media sites. We may use the information for the same types of purposes we describe throughout this Policy. Your use of social media sites is primarily governed by the site operators’ privacy policies and terms of service, and the information you share with us and with others is largely controlled by the privacy settings you have established at those sites.

Your rights to your personal data

Any request for a copy of or to delete your Personal Information may be made in writing and we will endeavor to respond within a reasonable period in compliance with applicable data protection legislation. If you wish to review, update, correct, or remove the information we have for you, please email contact@opus1foundation.org.

International transfers

We may transfer your personal data to the recipients described in this Policy, including those located in countries with data privacy laws that may differ from those in your country of residence. Opus 1 Foundation is headquartered in the US but operates globally and has affiliates and offices in countries outside the US. We will take all reasonable steps to ensure that your personal data is treated securely and in accordance with this Policy. Where required by applicable law, no transfer of your personal data will occur to an organization or country unless adequate controls are in place to protect the security of your data.

Retention Period

We will store your personal data until it is no longer needed to fulfill the purpose(s) for which it was collected or as otherwise required or permitted by applicable law.

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To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Changes to This Policy

We may update portions of this Policy from time to time and will alert you that changes have been made by indicating on the Policy the date it was last updated. You can find the date of the last update at the top of the Policy. When you visit this Website, you are accepting the current version of this Policy as posted on the Website at that time. We recommend that you revisit this Policy on occasion to learn of any changes.

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